Last week my supervisor hired an assistant, Maggie Reese. Maggie Reese graduated from CSU last May, and is a pleasure to work with. However, now I am working for two people instead of one. At this crucial time, I find it very important to manage my time effectively.
Working directly for two people can be a difficult task. I find myself getting assigned one task and then moments later getting assigned a completely different task by the other person. In order for me to get both tasks done in a timely manner, I have to work efficiently and manage my time.
I have come up with several tips for managing one’s time.
#1 Get organized.
How can you expect to get anything done if you don’t have your assignments organized? Use time saving tools such as appointment calendars, “to do” lists, file folders, etc. By doing this, you will not waste time simply trying to figure out where an assignment is or when it is due. You should also maintain an organized and clean workplace.
#2 Plan Ahead
This can be done by having a calendar or planner on hand so that you can record assignments or appointments as you get them. In order to effectively plan ahead, you must predict how long each assignment or appointment will take for you to complete (do this before taking on the assignment). This will keep you from biting off more than you can chew, and over working yourself. This will also help you effectively divide your time up so that you will have enough time to complete tasks.
#3 Prioritize your tasks
The most important tasks, should be placed at the top of your lists since you will want to take your time with these projects to ensure that they are done to the best of your ability. Less important tasks should follow.
Finding ways to multi-task and combine commitments can help you best utilize your time. Although multi-tasking can be a time saver- try not to juggle too many things at once or you may find yourself “dropping the ball.” It also helps to multi-task with things that are somewhat related or similar to one another.
#5 Avoid Overload
In essence, do not procrastinate. We all have times when we don’t feel like doing something at a particular time, but it still needs to get done; better now that later. One thing that you can do to help ease the temptation of procrastination is to work on an assignment a little bit at a time. Dedicate a certain amount of time where you work on the assignment, and when that time is up move on to something else. Be sure that you plan out exactly how long the assignment will take so you will know how much time you need to allot yourself each day!
#6 Be Flexible
Life is unpredictable and at times, things just happen! As employees, we need to be able to adapt and work these things into our schedules. Know how to rearrange your schedule when necessary.