Time Management- Symone Grady- The Chamber

time-management
Last week my supervisor hired an assistant, Maggie Reese. Maggie Reese graduated from CSU last May, and is a pleasure to work with. However, now  I am working for two people instead of one. At this crucial time, I find it very important to manage my time effectively. 
Working directly for two people can be  a difficult task. I find myself getting assigned one task and then moments later getting assigned a completely different task by the other person. In order for me to get both tasks done in a timely manner, I have to work efficiently and manage my time.
I have come up with several tips for managing one’s time.
#1 Get organized.
How can you expect to get anything done if you don’t have your assignments organized? Use time saving tools such as appointment calendars, “to do” lists,  file folders, etc. By doing this, you will not waste time simply trying to figure out where an assignment is or when it is due. You should also maintain an organized and clean workplace. 
#2 Plan Ahead
This can be done by having a calendar or planner on hand so that you can record assignments or appointments as you get them. In order to effectively plan ahead, you must predict how long each assignment or appointment will take for you to complete (do this before taking on the assignment). This will keep you from biting off more than you can chew, and over working yourself. This will also help you effectively divide your time up so that you will have enough time to complete tasks.
#3 Prioritize your tasks
The most important tasks, should be placed at the top of your lists since you will want to take your time with these projects to ensure that they are done to the best of your ability. Less important tasks should follow.
#4 Multi-task 
Finding ways to multi-task and combine commitments can help you best utilize your time. Although multi-tasking can be a time saver- try not to juggle too many things at once or you may find yourself “dropping the ball.” It also helps to multi-task with things that are somewhat related or similar to one another.
#5 Avoid Overload
In essence, do not procrastinate. We all have times when we don’t feel like doing something at a particular time, but it still needs to get done; better now that later. One thing that you can do to help ease the temptation of procrastination is to work on an assignment a little bit at a time. Dedicate a certain amount of time where you work on the assignment, and when that time is up move on to something else. Be sure that you plan out exactly how long the assignment will take so you will know how much time you need to allot yourself each day!
#6 Be Flexible
Life is unpredictable and at times, things just happen! As employees, we need to be able to adapt and work these things into our schedules. Know how to rearrange your schedule when necessary. 

 

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Dana Coburn – Time to Tie the Knot!!!

This week at The Rankin, we have been preparing for yet another wedding! The weeks leading up to weddings are the best, it is complete chaos, but we love it! Preparing the final touches is where the pressure rises. The wedding planner has been in contact all week and we are making sure the The Rankin is at its best. The bride has been in and out, and finally it is time for the rehearsal tomorrow evening. 

The wedding will be this Saturday, at 6pm, and will last until 11pm. Obviously, we have a long day ahead of us. The team, myself included, will be there ready to begin at 11am. When we first arrive the tables and everything will need to be set and ready by 3pm for the pictures and final walk through. This is the craziest part of the day because everybody is running in a different direction trying to get their task completed. From past experience, it will be a fast day with little time for rest. 

These ceremonies are all day events because we have to perform, ” the flip” which is reorganizing the way  the chairs and tables are arranged for the reception. While this is being done the guests will be enjoying their cocktail hour in the Atrium. Then at 8pm, the reception will begin. After the reception is over and the guests are leaving, we then begin our last task of breaking down the event.

I will have great, memorable pictures to blog about on Monday. I have heard the weather should be great, but you just never know. Keep your fingers crossed that we don’t freeze on Saturday. Everybody remember, The Rankin Gardens & Atrium when planning for a future wedding!